Compliance Tips

Compliance Tips

When choosing online software or applications, please keep the following in mind:
Is it the right tool?
  • Is there an already approved tool that accomplishes the same functions?
  • Does the software support the instructional purpose in meeting state standards?
Does it gather the right data?
  • Does the software collect the appropriate data needed for instruction or is it collecting too much data?
Is the data being used correctly?
  • Does the software protect who can access the data?
  • Is the data being used for marketing and/or being sold to other organizations?
Is the data being protected?
  • Does the software utilize technologies such as encryption and logging to protect student data?
Read the End User Agreement, Terms of Use and/or Privacy Policy on the company's website and use the following advice to help determine if the resource is safe to use. 

Here is some language to pay attention to when reviewing on-demand contracts:

Privacy may be at risk:

  • user information may be used for targeted advertising
  • we may collect, store, sell or share information to 3rd parties
  • information may be visible to 3rd parties
  • we utilize location services
  • we own the data collected or stored
  • keep data even when accounts are deleted
Statements to consider with caution:

  • collect and store information
  • access your contacts
  • users must be at least X years old
Positive privacy statements to look for:

  • we do not collect personally identifiable information
  • we will not share or sell information to 3rd parties
  • we comply with COPPA, FERPA, CIPA
  • collect, use, share, and retain student personal information only for purposes for which we were authorized by the educational institution/agency, teacher or the parent/student
  • we have signed the Federal Student Data Privacy Pledge
NOTE: These are only guidelines. Please contact the [email protected]  if you would like our assistance reviewing a privacy policy.
Gilcrest Elementary School
North Valley Middle School
Pete Mirich Elementary School
Platteville Elementary School
South Valley Middle School
Valley High School
Weld County School District RE-1
14827 WCR 42 Gilcrest, CO 80623 | Phone: (970) 350-4201 | Fax: (970) 737-2516

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